February 5, 2024
4 min read
Project budgets evolve as scope changes, but tracking those changes in NetSuite typically means editing project records directly—losing the history of what changed and why. Finance needs a controlled process that captures budget change requests separately from the approved baseline.
We implemented a budget change request workflow that tracks modifications as separate records linked to projects. Each request includes justification, goes through approval, and only updates the project budget upon approval—preserving the original baseline and change history.
Budget change requests are submitted via a custom form, routed for approval based on amount thresholds, and automatically applied to project budgets when approved. The full history of changes remains visible for reporting and audit.
Clear separation between baseline budgets and approved changes
Approval workflow with configurable routing rules
Complete audit trail of budget modifications
Reporting on budget variance by change type
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