CUSTOM SOLUTIONS

Vendor Bill Voiding Workflow

Vendor Bill Voiding Workflow

Vendor Bill Voiding Workflow

Controlled AP Void Process

Controlled AP Void Process

Controlled AP Void Process

September 29, 2025

4 min read

The Challenge

The Challenge

Voiding vendor bills should be controlled—you don't want bills voided without documentation or approval. Native NetSuite allows voiding without capturing why or routing for approval, creating control gaps.

Voiding vendor bills should be controlled—you don't want bills voided without documentation or approval. Native NetSuite allows voiding without capturing why or routing for approval, creating control gaps.

The Solution

The Solution

We implemented a voiding workflow that requires reason documentation and approval before vendor bills can be voided. The complete void history is preserved for audit purposes.

We implemented a voiding workflow that requires reason documentation and approval before vendor bills can be voided. The complete void history is preserved for audit purposes.

How It Works

How It Works

Void requests capture the reason and route for approval based on bill amount. Approved voids execute automatically with full documentation. Rejected voids are logged with explanation.

Void requests capture the reason and route for approval based on bill amount. Approved voids execute automatically with full documentation. Rejected voids are logged with explanation.

Results

Results

Approval required for vendor bill voids

Documented void reasons

Complete audit trail

Stronger AP controls

Ready to Work Together?

Ready to Work Together?

Ready to Work Together?

Let us talk about your NetSuite challenges and how we can help. No pressure, no sales pitch. Just a straightforward conversation.

Let us talk about your NetSuite challenges and how we can help. No pressure, no sales pitch. Just a straightforward conversation.

Author

Michael Strong

Michael Strong

Founder & Principal Architect

Founder & Principal Architect

Tags

Custom Solutions

About Us

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