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Pixis Drones had outgrown their QuickBooks and spreadsheet-based operations. As the company scaled its drone entertainment business—coordinating complex projects with multiple revenue streams, managing vendor relationships, and tracking profitability across shows—the limitations of their legacy systems became painfully clear.
The core problems:
Manual processes everywhere
Critical operations relied on spreadsheets that were error-prone and time-consuming to maintain.
Lengthy invoicing cycles
It took 10+ days to get invoices out the door, directly impacting cash flow.
No real-time visibility
Leadership couldn't get the metrics they needed to make informed decisions without waiting for manual report compilation.
Revenue leakage
Without proper systems in place, billable items were slipping through the cracks.
The finance team was spending more time managing their tools than managing the business.
We implemented NetSuite with a finance-first approach, focusing on the workflows that would have the biggest impact on cash flow and operational efficiency.
What we delivered:
Structured Financial Operations
Replaced the patchwork of spreadsheets and QuickBooks with a unified system designed around their actual business processes—not generic templates.
Streamlined Project Billing
Built custom billing workflows that matched how Pixis actually runs projects. Time, expenses, and fixed fees flow directly into invoices without manual intervention.
Real-Time Dashboards
Created executive dashboards that give leadership instant visibility into the metrics that matter—project profitability, cash position, and pipeline health.
Embedded Post-Launch Support
Didn't just implement and walk away. Provided ongoing optimization and support to ensure the team got full value from the system.
The impact was immediate and measurable:
Invoicing cycle
Before
After
Manual billing time
Before
After
Project billing adoption
Before
After
Recovered revenue
Before
After
Beyond the numbers, the finance team got their time back. Month-end close became predictable. Leadership got the visibility they needed to make decisions confidently.
Start with the business problem, not the software
Pixis needed faster invoicing and better visibility—not just "an ERP." Every configuration decision was driven by those goals.Don't underestimate billing complexity
Project-based businesses have unique billing requirements. Generic setups create workarounds; tailored configurations create efficiency.Implementation is just the beginning
The real value comes from ongoing optimization as the business evolves.
NetSuite Implementation
Project Management Configuration
Custom Billing Workflows
Financial Dashboard Development
Post-Go-Live Support & Optimization
